Kenya: External Evaluation of RMMS

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Organization: Swiss Agency for Development and Cooperation
Country: Kenya
Closing date: 25 Oct 2015

A. RMMS background

The Danish Refugee Council (DRC) has been working in the Horn of Africa since 1998 and implements emergency and rehabilitation programmes in Somalia, Kenya, Yemen and Ethiopia. In order to fill a gap in coordination, information management and research focusing on the phenomenon of mixed migration and complex flows of refugees, migrants and asylum seekers, the Regional MixedMigration Secretariat (RMMS), an independent entity under administrative management of DRC,was established under a Steering Committee comprising DRC, UNHCR, IOM, Intersos and the Yemen Mixed Migration Task Force (MMTF) in 2011. RMMS primary donors are EC and the Swiss Agency for Development and Cooperation (SDC) with additional support from DFID and BPRM (through IOM).

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B. RMMS overview

RMMS is a regional hub aiming to provide support; synthesis, analysis and research; information and data management; advocacy to the displacement and migrant sector. The overall objective of the RMMS is to support agencies, institutions and forums in the Horn of Africa and Yemen sub-region, as well as inform policy makers, to improve the management of protection and assistance response to people in mixed migration flows in the Horn of Africa and across the Gulf of Aden or Red Sea in Yemen.

C. Purpose of the evaluation

The external evaluation of RMMS will assess:

  1. Relevance & appropriateness:Determine the relevance of RMMS service to the sector at large, in particular in terms of support and coordination. This entails questions such as does the information reach relevant stakeholders and beneficiaries; coordination with other relevant actors and initiatives; analysis of the relevance of the information shared; main end users; RMMS positioning within the migration sector; credibility of information; etc.
  2. Efficiency and effectiveness:How well has RMMS used funding and resources to deliverproducts in line with its objectives and how effective have these products been. This section would include some assessment of impact. The evaluation will also have to look at the current institutional setup of the organization, as well as its governance structure, and formulate recommendations to improve the role/functioning of RMMS’ steering body.
  3. Lessons Learned: Findings from this evaluation should provide learning elements for all stakeholders including RMMS, its hosting agency DRC, donors and sector partners. Not least in view of DRC’s intention to expand and duplicate RMMS in other geographical areas and continue its work in the HoA for the foreseeable future. Also, this evaluation shall provide entry points on how to increase RMMS outreach and policy influencing. This evaluation should therefore have a strong forward looking component.

The evaluator/s will have to provide a list of detailed evaluation questions in the inception report.

D. Scope of work and methodology

The focus of the evaluation will target the work undertaken by RMMS in Kenya, Ethiopia, Djibouti, Somalia and Yemen. It will also involve stakeholders in Copenhagen, Geneva, Berne and Brussels.

The methodology used for the evaluation should be based on a qualitative approach and data analysis. It would contain the following elements:

  • An extensive documentation review/desk study
  • Interviews with RMMS coordinator and staff, RMMS steering committee members
  • Interviews with the different donors
  • Interviews with key stakeholders within the migration sector (and potential end users of RMMS information)
  • Interviews with MMTF partners in Yemen, Somalia, Djibouti, Ethiopia and Kenya (through field visits where security situation permits), as well as interviews with representatives of counterparts and beneficiaries of the services where possible
  • An assessment of the web platforms and other uses of technology by RMMS to meet its objectives and disseminate widely.

The Evaluator is encouraged to propose additional methodology that he/she deems most appropriate to the programme under evaluation.

E. Evaluator/s

The evaluator/s is/are expected to possess the following skills:

  • Track record and credible profile of evaluation of policy, research and/or communication programmes, ideally in the context of humanitarian and refugee situations.
  • Good knowledge of internationally recognized humanitarian and refugee protection standards.
  • Experience with refugee and migration flows, protection of refugee and migrant rights,working with international organisations, and programme management.
  • Experienced in working with/in diverse cultural settings; Knowledge of the Horn of Africa and/or Yemen context is a significant advantage.

RMMS will assist with logistical arrangements. Part of the evaluation may be taking place in areas with considerable security risks. DRC will provide security information; however it will not assume responsibility for the evaluation team.

F. Steering committee

In addition to the existing RMMS Steering Committee, a working group following up on this evaluation will be established with members from DRC, RMMS, SDC and the European Commission's Directorate-General for International Cooperation and Development. The working group will be involved in the selection of the external evaluators, review of the inception report, presentation of preliminary findings and recommendations and approval of the final report.

G. Time frame and reporting

The total timing of the exercise is set to 30 – 35 working days, including an inception report, field visits and drafting of the report.

H. Expected Outputs

The evaluation will result in the following outputs:

  1. An Inception report. Based on an initial desk review and interviews, the inception report (max 8 pages) should provide preliminary findings and details on the evaluation methodology. The inception report should clarify the evaluation questions (and specify what can be or cannot be answered) and if needed, suggest additional questions. It should ideally include an evaluation matrix (questions and sub questions, indicators and data sources). The inception report should also specify the limits to the evaluation and provide a realistic time frame.
  2. A draft report(max 20 pages) reflecting all major finding and conclusions to be shared with the evaluation working group for review and feedback to the evaluator.
  3. A *one-day debriefing seminar*in Nairobi to discuss findings and recommendations with RMMS Steering Committee, MMTF members and RMMS programme staff as well as SDC staff and other stakeholders.
  4. A *final report*consisting of:
  5. Executive summary and recommendations
  6. Main text, to include context, RMMS mandate, evaluation methodology, commentary and analysis addressing evaluation purpose and outputs, lessons-learned and conclusion.
  7. Appendices

How to apply:

I. Requests for interested bidders

The evaluation is publicly tendered. All interested applicants have to submit the following documents to nai.sdc@eda.admin.ch, before 25.10.2015, 5 p.m (Kenya time), with the mention “proposal RMMS evaluation”.

  1. Relevant registration of company and/or qualification of staff assigned to the task (detailed CV; references)
  2. Documentation of relevant tasks performed so far (example of a report done for a similar assignment)
  3. Outline of the envisaged approach to perform the evaluation according to the expected results (concept note, max 3 pages)
  4. Present a timetable reflecting availability and the required field visits
  5. Present a detailed budget in USD or CHF.

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