Mali: PROJECT/ OFFICE ADMINISTRATOR

If you are searching for a career/employment opportunity, why not take your time and try out on this one? Here is another Job Opportunity In Mali: PROJECT/ OFFICE ADMINISTRATOR

Organization: Government of the United Kingdom
Country: Mali
Closing date: 11 Sep 2015

POSITION : PROJECT/ OFFICE ADMINISTRATOR

SECTION : BE BAMAKO

GRADE : B3 (L)

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POSITION TYPE : LONG TERM

Main purpose of the job:

Assist ILOs, manage compound, and manage ILO office information system and General office duties. The role calls for flexibility and a mix of skills and abilities.

Roles and responsibilities / what will the jobholder be expected to achieve?

The role covers a diverse range of activities, which may typically include:

v Manage ILO office information system.

Storage of information

Scanning documents – paperless office.

v Good English required.

All stored on a spreadsheet – to be managed very carefully.

Good knowledge of Excel required

Instructions given in ILO guide-book and during training

v Liaise directly with local authorities and other Liaison Officers on all aspects of work, as and when directed by ILO.

v General office duties, updating and maintaining filing system and contacts list. Recording all correspondence received and sent from the ILO office.

Mostly spreadsheet work

Good filing capabilities required for logical and easy retrieval of information

v Basic book keeping and collation of accounting information

v Work with FCO in Mali to maintain local records

Regular contact with London who will produce statements for double checking.

v Translating reports and letters depending on language capability.

Good level of French required.

Good level of English required.

v Travel arrangements

Booking flights – sometimes with approved contractor / sometimes with local airlines through FCO support

Booking hotels as required (or if required)

Language requirements:

Language: English, French,

Level of language required: Very good level

Other useful but not essential languages: Bambara, Wolof and Arabic

Other skills / experience / qualifications:

v 5 years recent experience of living, studying or working in an Anglophone country preferably the United Kingdom.

v Word, Excel, Power Point

v Good IT and interpersonal skills, and a background administrative/management duties would be extremely valuable.

Learning and development opportunities:

Induction training

Other specific role related training will be discussed with the successful candidate.

Working patterns:

Mon – Thursday 8.00 – 16.30

Friday 8.00 – 12.30

Occasional flexible / weekend working maybe required.

Key Competencies required for the job:

v Delivering a Quality Service

v Leading and Communicating

v Making Effective Decisions

v Changing and Improving

How to apply:

To Apply

Candidates will need to meet the requirements of UK FCO Confidential clearance and as such need to have extensive footprints (3 years of the last 10 years) in either the UK, US, Canada, Australia or New Zealand.

Allapplicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV in English, by email to:Recruitment.Africa3@fco.gov.uk

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

Internal applicantsshould also submit the above, with a copy of their most recent 24 months of appraisal evidence to the same email address.

All candidates:Please quote in the subject line of your email, the**Vacancy Notice No:** 04/15 BMK, and position you are applying for.

Internal candidates, and spouses of diplomatic officers:Please quote in the subject line, of your email, the Vacancy Notice No: 04/15 BMK, and position you are applying for, and also indicate that you are an internal candidate, or spouse of a diplomatic officer.

Please submit only the requested documents. Please also ensure that your email including attachments is no larger than 2 megabytes, otherwise it may be rejected by your email system or the systems through which it will pass en route to us.

Onlyelectronic applications will be accepted.

The closing date is Friday 11 September 2015and no further applications will be accepted after this date.**NOTE:**

· The British Embassy in Bamako is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

· “Staff recruited locally by The British Embassy in Bamako is subject to Terms and Conditions of Service according to local Mali employment law.”

· All applicants must be legally able to work in Mali with the correct visa/status/work permit.

· The successful candidate will be subject to reference checking and security clearances checks.

· If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.

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