Are you tired of sending the same email to multiple people one by one? Creating a distribution list (contact group) in Microsoft Outlook is the perfect solution!
Email is a vital communication tool for individuals and businesses. Amongst the many email service providers Microsoft’s Outlook emerges alongside Google’s Gmail, Yahoo Mail, AOL Mail, and Apple’s iCloud offering a variety of features such as customizable themes, integration with other productivity tools and services, calendar integration, support for multiple email accounts, and powerful spam filters.
A contact group (distribution list) allows you to email a group of people simultaneously, saving you time and effort.
In this blog post, I will show you a step-by-step process of creating a distribution list in Outlook on both a PC and a Mac.
Whether you use Microsoft Outlook on a PC or a Mac for your email, you’ll be able to follow these easy steps and start using distribution lists to streamline your email communication.
So, let’s get started!
Creating a Distribution List in Microsoft Outlook On Your PC
Creating a distribution list in Outlook is a quick and easy way to send emails to multiple people at once. Here’s how to do it:
- Open Outlook
- Head to the bottom navigation bar and click the “People” icon.
- Click on the “Home” tab and select “New Contact List.”
- A new window will show up. Give your distribution list a name in the “Name” field.
- To add people to your distribution list, click on the “Add Members” button. You can add people by typing in their names and email addresses or selecting them from your contacts.
- Once you’ve added all the members you want, click “Save & Close.”
- That’s it! Your distribution list will now appear in the “Contacts” tab. You can double-click on it to view or edit the list anytime.
So, the next time you wish to send an email to your distribution list, create a new email as you usually would, then type the name of your distribution list in the “To” field. Outlook will automatically expand the list and send the email to all the distribution list members.
That’s all there is to it! With just a few simple steps, you can easily create and use a distribution list (contact group) in Microsoft Outlook on your PC to send emails to multiple people at once.
Creating a Distribution List in Microsoft Outlook On Your Mac
Creating a contact group (distribution list) on a Mac is a great way to send emails to multiple people at once quickly. Here’s how to do it:
- Open the Outlook app on your Mac.
- Click the “People” icon.
- Head to the “Home” menu and select the “New Contact List” menu.
- Give your distribution list a name in the “Name” field.
- To add people to your distribution list, click on the “+” button and select the contacts you want to add to your list of contacts. You can also add people by typing in their names or email addresses.
- Once you’ve added all the members you want, click “Save & Close.”
Your distribution list will now appear among your Outlook Contacts. You can double-click on it to view or edit the list anytime.
To send an email to your distribution list, create a new email as you usually would, then type the name of your distribution list in the “To” field. Your Mac’s email client will automatically expand the list and send the email to all the distribution list members.
That is how you can easily create and use a contact group/distribution list on a Mac to send emails to multiple people at once.
Conclusion
This post discusses creating a distribution list (contact group) in Outlook. Creating a distribution list is a quick and easy way to send emails to multiple people at once. Whether you use Outlook on a PC or a Mac for your email, the process is simple and can save you a lot of time and effort, as discussed above.
The steps outlined in this blog post have helped show you how to create and use distribution lists in Outlook on a PC and a Mac.
With just a few simple steps, you can start using distribution lists to streamline your email communication and save time. Happy emailing!
About the Author
Kityo Martin is a legal scholar and freelance writer. He is passionate about technology and writes about SEO, blogging, Tech and Software reviews on his blog. When he is not in court, he is seated on his keyboard blogging.
