Jordan: Grants Coordinator
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Organization: International Rescue Committee
Closing date: 04 Dec 2015
The Syria crisis is often described as the worst humanitarian catastrophe since the end of the Cold War. Inside Syria, 7.6 million people are internally displaced and 12.2 million are in need of humanitarian assistance, with 4.8 million in hard-to-reach areas. There are over 4 million Syrian refugees in neighboring countries. This is no short-term humanitarian episode. The devastating human consequences to huge numbers of people will endure for decades. The destruction of relationships, communities, livelihoods, homes and infrastructure will take years to repair.
IRC is offering a robust humanitarian response to the Syria crisis. With an annual budget in excess of $140 million and a rapidly expanding portfolio, supported by more than 1,250 staff in the region, IRC is undertaking programs in Syria and the neighboring countries of Turkey, Iraq, Lebanon and Jordan in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, water and sanitation, and livelihood programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.
The IRC Jordan program was established in 2007 and is currently operating programs in Jordan and southern Syria with an annual budget of $36 million. The IRC is currently providing humanitarian assistance in the sectors of child protection, health, women's protection and empowerment and economic recovery and development through a team of over 200 staff. The IRC has a field office in Mafraq and implements programs across the governorates of Mafraq and Irbid; the main office is in Amman. The IRC also remotely supports partners in southern Syria to implement health, livelihoods and protection programming.
Based in Amman with occasional travel to the Field Offices in northern Jordan, this position will be overall responsible for the grants unit. Reporting to the Deputy Director of Programs, this position will work closely with sector heads, finance and operations on proposal writing, reporting, donor compliance, and other portfolio management tasks.
Grants Administration, Implementation and Reporting:
- Ensure that all IRC grants or contracts in Jordan are well-administered (including maintenance of comprehensive grant files) and implemented in compliance with the relevant donor regulations, government approvals processes and IRC procedures.
- Oversee all internal and external reporting in collaboration with the programs and finance departments, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements.
- Play a leadership role in the design and running of monthly grant monitoring meetings to ensure that grants are implemented in compliance with the IRC and relevant donor regulations, to ensure strong financial management, to ensure the proper operational openings and closings of grants, and to ensure monitoring of programmatic progress. Support the follow-up to action points from these meetings.
- Act as focal point for communications with HQ grants administration and compliance functions in New York and London.
- Assist the finance department is preparing documentation and questionnaires for periodic audits.
New Business Development:
- Act as the point person for managing responses to business development opportunities, including preparing and submitting go/no go forms and setting proposal development workplans. With the Deputy Director of Programs (DDP), ensure that the workplans are adhered to.
- Under the supervision of the DDP and in collaboration with program leads, be the lead writer/coordinator/editor for all concept notes and proposals.
- Provide expertise in the development of budgets and ensure communication between all departments (finance, programs, and operations) in drafting of budgets.
- Assist senior management in donor liaison and communication as requested.
- Act as focal point for the proposals, programs and projects in use of the IRC's OTIS (Opportunity Tracking Information System) database.
Staff Management and Development:
- Direct supervision of the Grants Manager and Grants Officers. Manage and build the capacity of the Grants Manager and Grants Officers to ensure a responsive and well organized grants department.
- Discuss job expectations, set objectives and provide appropriate and timely feedback regarding performance, including timely implementation of the annual staff performance management system.
- Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions including staff development plans.
- Provide leadership support for the successful implementation of and adherence to the IRC Global HR Operating Policies and Procedures
- Lead with commitment, integrity and accountability to the "IRC Way" – Global Standards for Professional Conduct
- Build grant management capacity of field staff by facilitating trainings, and providing one-on-one follow up support in report writing, proposal development, budget management, indicator tracking, IRC-specific tools, and other topics as/if needed.
- Ensure quality information management related to grants by overseeing the regular maintenance of grant files, reporting calendars, and updating of internal IRC documentation and Grant Unit tools.
- Act as custodian of documentation of institutional knowledge and program activities in coordination with relevant sector supervisors and coordinators.
- Assist program teams and regional communications staff in ensuring appropriate and effective donor visibility at IRC Jordan program sites.
- Any special projects as assigned by the DDP and country director.
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.Freebie:- It's free and designed for you! Claim yours here now
- Graduate degree – international development or similar, or Bachelor's Degree with significant grants management experience and superior writing skills.
- Demonstrated field-based experience with grants management.
- Strong understanding and knowledge of USAID/OFDA/PRM, EU/ECHO, DFID and other donor rules and regulations.
- Proven competency with proposal development, proposal writing (including logical frameworks), donor reporting and building budgets.
- Excellent writing skills.
- Good management and coordination skills.
- Ability to work independently while being a strong team player.
WORKING ENVIRONMENT: The position is based in Amman. Individual housing is provided in Amman. Living standards are good and the security situation is calm and stable but this could change. Medical, life insurance and retirement package provided. Travel to/from post.
How to apply:
Please follow this link to apply: http://www.aplitrak.com/?adid=YXN0cmlkLm1hdGhldy43OTE5NS4zODMwQGlyYy5hcGxpdHJhay5jb20
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